Project Controller / Coordinator City Of Gold Coast, City of Gold Coast

Project Controller / Coordinator

Recruited by Fennec Services on behalf of Altiorem Solutions Pty Ltd — Remote / Flexible | Full-Time

About the Prospect

Fennec Services is recruiting on behalf of their client, Altiorem Solutions Pty Ltd. Altiorem provides construction project management and administration services to small and medium construction businesses across Queensland. They work closely with their clients' operations — handling the coordination, documentation, scheduling, and reporting that keeps projects running smoothly — backed by their own purpose-built platform.

The Role

You’ll be the central point of awareness across a portfolio of active construction projects. This is a coordination-first role — you don't need to be on the tools, but you need to know every project inside out. If something is slipping, you’ll catch it. If something needs actioning, you’ll get it moving.

What You’ll Do

Monitor a live portfolio of small-to-medium construction projects and keep all records current

Manage contracts, variations, and RFIs — preparing, tracking, and following through to resolution

Track timelines, flag scheduling conflicts, and coordinate crew, equipment, and subcontractor availability

Manage purchase orders, track project costs, and elevate budget concerns early

Prepare and maintain project documentation — CANs, SWMSs, drawings, quality and compliance records

Oversee crew planning and timecard review and authorization

Prepare job reports, invoices (via Xero), and daily/weekly performance summaries

Manage client-facing communications around quotes, variations, RFIs, and project updates

What We’re Looking For

Experience in construction project administration, coordination, or contract management

Solid understanding of how construction projects are run — contracts, variations, documentation, sequencing, crew management

Strong organisational skills with the ability to juggle multiple projects simultaneously

Comfortable working across cloud-based systems and digital workflows

Transparent, professional written communication

Self-directed and proactive — you don't wait to be told something is wrong

Why Altiorem

Adaptable, remote-friendly working arrangements

Variety across a diverse portfolio of construction projects and clients

Be part of a growing business that genuinely values sharp, reliable operators

J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3qpuiy