Senior Project Administrator / Document Controller (Newcastle)

Due to continued growth within our NSW Water team , WSP is seeking an experienced Senior Project Administrator to join our Newcastle office. In this role, you will support a key Newcastle-based client, working within their Project Management Delivery Office and contributing to the successful delivery of multiple programs as part of a long-term partnership. While your focus will be local, there are also opportunities to engage with broader projects across WSP nationally. This is a full-time office-based role that will require you to be in the client office Monday-Friday. The Role This position is strategically key to our continued growth and impact in the region. We are looking for a proactive, organised and confident administrator with experience in senior project or office administration roles, ideally within a project delivery environment. You will bring a can‑do attitude, strong prioritisation skills and a collaborative approach, ensuring teams and projects operate smoothly and efficiently. Key Responsibilities As a Senior Project Administrator, you will be responsible for:
- Providing office administration support within a client’s Project Management Delivery Office
- Maintaining a positive, collaborative and professional workplace culture
- Leading, mentoring and prioritising work for two administration staff
- Managing and supporting the Aconex document and contract management system
- Delivering high‑quality administrative support to project management teams
- Identifying, contributing to and implementing improvements to workplace processes and documentation
- Supporting weekly and monthly reporting processes and engaging with external stakeholders to update key project data
- Processing online document control system requests and initiating team workflows Coordinating office events and activities

- About You Key Attributes
- Proven experience as a Project Administrator ideally within the built and natural environment
- Aconex Administrator experience
- Project Administrator experience
- Excellent organisational and time management skills
- Strong interpersonal and communication skills
- High attention to detail
- Motivated, proactive and team‑focused
- Demonstrated collaborative working style
- Ability to manage multiple stakeholders, priorities and projects concurrently Understanding of project and corporate office environments

- Essential Capability
- Certificate in Business Administration or equivalent experience
- Previous experience in customer‑centric administrative roles
- Demonstrated ability to build positive relationships with customers and colleagues Proficiency in Microsoft Office (Word, Excel, PowerPoint and Visio)

- What We’ll Offer You At WSP, you’ll be part of a diverse and inclusive workplace where your contribution is valued. We offer meaningful personal and professional development opportunities that support you in bringing your best self to work, while maintaining balance in your personal life. Our benefits include:
- 37.5 hour working week
- Global mobility opportunities
- Parental leave of up to 16 weeks and purchased additional annual leave up to 4 weeks
- Corporate employee discounts and offers
- Salary continuance insurance
- Wellness at work initiatives and social club
- Employee reward and recognition programs
- Ongoing professional and technical development An employee Share Purchase Plan is available to all our permanent employees who wish to become owners and vested partners in WSP’s collective success.

- Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. To find out more about our commitment to the health and wellbeing of our people, and the programs we’ve designed to help you thrive, go to our Employee Benefits page. Ready to Apply?

If you’re passionate about making infrastructure better for people and the planet, we’d love to hear from you. Apply now and make your mark. Apply on Kit Job: kitjobau.com/job/3sgjg0