Administrative Assistant - Medical Workforce Support …, Western Australia

Salary: HSO Level G3 $80,812
- $87,549 per annum (12% superannuation) This is a permanentFull-Time appointment for 76 hours perfortnight. Located in ShentonPark. About theOpportunity WA Country Health Service(WACHS) Medical Workforce (Central Office) is seeking a motivatedand organised Administrative Assistant to join our agile teamsupporting the delivery of medical workforce services acrossregional Western Australia. This is an excitingentry-level opportunity to work within a high-performing team thatprovides strategic and operational support across recruitment,credentialing, contracts, onboarding, and workforce coordinationfor medical practitioners. You will play a key role inensuring the smooth day-to-day functioning of the Medical Workforceteam by providing high-quality administrative and clerical supportto managers and team leaders. About theRole As an AdministrativeAssistant, you will be responsible for delivering a broad range ofadministrative and coordination services including:
- Providing confidentialadministrative and clerical support to the Medical WorkforceManager and team
- Managing incoming calls,correspondence, and general enquiries
- Coordinating meetings,preparing agendas, taking minutes, and trackingactions
- Preparing, formatting,and typing documents to a high standard
- Maintaining records,registers, and office systems
- Supporting onboarding andorientation of new staff, including system access
- Assisting with travelbookings and accommodation arrangements
- Supporting accountsprocesses including purchase orders and invoiceprocessing
- Undertaking data entry,record updates, and data cleansing activities
- Supporting smalladministrative projects and improvement initiatives AboutYou You are a highly organised,proactive, and reliable individual who enjoys working in afast-paced team environment. You bring strong communication skills,attention to detail, and a willingness to learn. To be successful, you willdemonstrate:
- Experience in providingadministrative support in a professionalenvironment
- Strong interpersonal andcommunication skills (written and verbal)
- Excellent organisation,time management, and prioritisation skills
- High-level computerskills, including Microsoft Office and data systems
- Ability to maintainconfidentiality and exercise discretion
- Experience in minutetaking and meeting coordination (desirable but notessential)
- Understanding of basicaccounting or finance processes (desirable) EmployeeBenefits: In addition to the great salary ouremployees enjoy an amazing range of benefits which may include (inline with operationalrequirements):
- 12% employer contributedsuperannuation into a fund of your choice.
- Access to generous salarypackaging arrangements
- Professional DevelopmentOpportunities and Study Leave/assistance
- Flexible workingarrangements
- Flexible leavearrangements
- Other skilled andlocation based allowances For FurtherJob-Related Information: We encourage you tocontact Franca Leigh on . ApplicationInstructions: Applicants are requested to applyonline and attach:
- Astatement (max 2 pages)addressing Selection Criterialisted in the attached jobdescription form.
- Adetailed CV summarisingyour qualifications and relevant experience.
- Contact details of twoprofessional referees, one of whom must be your currentsupervisor or line manager. SelectionCriteria: Please see the attached Job DescriptionForm. Eligibility toApply: To be eligible for appointment, applicantsmust have a valid working visa (for fixed term appointments) or bean Australian citizen, permanent resident, or have a visa to liveand work indefinitely in Australia (for permanentappointments). OtherConditions WA Health engages staff inpositions of trust and responsibility. WA Health policies requireapplicants to undertake a criminal records screening and integritychecking as part of the appointment process. As well as undertakinga criminal record screening and integrity checking, you may also berequired to undertake a working with children check (if requiredfor the role) and a pre-employment health assessment. We may askreferees to comment on your integrity and past demonstration ofethical behaviour. Please note that adverse information does notnecessarily disqualify an applicant but will be considered as partof the appointment process. Please note this recruitmentprocess requires completion of satisfactory Pre-Employment HealthAssessment (PEHA). Any offer of employment with WA CountryHealth Service (WACHS) is conditional on satisfactory PEHA toensure you are able to perform the inherent requirements of theposition. An unsatisfactory PEHA will result in the offer ofemployment being withdrawn. Please see the attached WACHSPEHA Policy for further information. Whilst this selection processwill initially be used to fill the above vacancy, it may also beused to fill other "similar" vacancies throughout the healthservice. In addition to this, should the successful applicantdecline or vacate the advertised vacancy, then the next mostsuitable applicant may also be selected from this process. Both ofthese options remain valid for a period of twelve (12) months fromwhenthe authorised delegate endorses the recruitmentdecision. LATE OR EMAILAPPLICATIONS WILL NOT BE CONSIDERED. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rs7gf