Seeking Experienced Bursar or Administrative (Spotswood)

**Role Description/Criteria**

**Attributes & Competencies**: The Bursar is expected to exhibit the following qualities and competencies:

- A firm belief in, and commitment to, the Mission and Vision and Core values of the School and an ability to articulate and promote these.
- A lively, multiskilled and practical team person.
- Demonstrate sound communication, planning, administration and finance skills.
- Highly developed computer skills with experience in relevant software including Microsoft Office,, ICON, Seesaw & Operoo
- Exhibit ongoing qualified growth on a personal level and for the benefits of the School community, including participation in different Professional Learning activities that the School offers.
- Demonstrate an understanding of key priorities of the legal requirements surrounding child safety.

**The role is significant in the administration of the School. The following are important**:

- That because of the nature of the role, confidentiality in all matters is seen as highly significant.

**Key Selection Criteria**
- previous experience in school administration.
- well-developed organising, planning and coordination skills including the ability to prioritise tasks and to handle multiple demands effectively and efficiently.
- high proficiency in Microsoft Office including: Word, Excel and PowerPoint
- competent in Intranet and Internet
- high attention to detail and the ability to multitask;
- demonstrated ability to maintain confidentiality of sensitive confidential information
- a commitment to the ethos, values and mission of Catholic education.

**Excellent communication skills including**:

- the capacity to communicate effectively at all levels with Melbourne Archdiocese Catholic School (MACS) staff, teachers, principals, parish priests, schools and government departments
- demonstrated ability to work as part of a team
- excellent telephone manner

**Specific Duties**: Provide courteous and efficient customer service and assisting in the administration of St Margaret Mary’s (School) by providing office and clerical support.

**Reception duties**:

- Welcome and providing information to the parents and students.
- Liaise with students, staff and parents and the community in a calm and professional manner.
- Build and maintain positive relationships with staff, parents and students.
- Answer the phone in a friendly and polite manner and assist callers with their queries.
- Convey any student concerns to relevant staff: Principal, Deputy Principal, Learning Diversity Leader, Student Wellbeing Leader.
- To receive and distribute internal and external mail and responsible for preparing outgoing mail.
- To maintain stationery supplies and arrange orders as required.
- All contractors, visitors are required to produce and hold a current Working with Children Check when entering the school. The Bursar or Administration Officer is required to check visitors’ WWCC and to maintain and update the WWCC register.
- Other duties as requested by Principal and Deputy Principals.

**Event Support**:

- Assist in the preparation of staff gatherings, open mornings, assemblies, functions and other occasions of the School.

**Administration Duties**:

- Responsibility for the efficient clerical and/or financial administration of the school;
- Providing administrative support to management personnel, including arranging appointments, diary and calendar management and preparing both confidential and general correspondence;
- Liaising with, and managing enquiries from students, parents, employees and the general public.
- Liaising with, and managing enquiries from parents, carers, members of the community in relation to school enrollments. A process we have outsourced support through Enquiry tracker.
- Providing designated high level support to senior school leadership, including initiating complex or confidential reports, documents and correspondence;
- Maintaining personnel records
- To work with the following information systems, Operoo, Seesaw, Synergetic and ICON.
- Operate and maintain the register and processes for student attendance and roll
- marking using Synergetic and Informer, ensuring absences are recorded and communicated.
- Coordinating & managing the filing and maintaining archival processes, data and records.
- Work in conjunction with the Principal to prepare parent communications, and to provide technical support and data as requested.

**Finance Duties**:

- maintain staff attendance records to facilitate accurate data sharing with MACS personnel to facilitate correct payment of staff.
- support staff in salary assessments and other processes that support the accurate adherence to current Award conditions
- communicate and support “Edstart” in their collection of SMM school fees
- entering and retrieving financial data and preparing financial and management reports for review and authorisation.

**Contribute, collaborate as part of SMM First Aid team**:

- The incumbe Apply on Kit Job: kitjobau.com/job/3qnamd