Office Manager / Executive Support - JN 1316 (Perth)

The About Our client is a clean energy and critical minerals business supporting the transition to lower-carbon energy solutions. The business is developing an integrated renewable energy and battery materials model, with a focus on producing battery-quality lithium for electric vehicle and energy storage markets. They are now looking for a capable Office Manager / Executive Support person to help keep the Perth office organised, responsive and running smoothly. This is a hands-on, varied role for someone who enjoys being the person others can rely on. You will support a small local team while also working with colleagues and stakeholders across different time zones, so adaptability, initiative and clear communication will be key. The Opportunity This role has been reshaped to focus more strongly on office management, executive support, administration and ad hoc presentation support, with payroll largely outsourced to make the role more practical and commercially aligned. You will be the person who keeps the office moving day to day, coordinates the practical details, supports executives when needed, and can jump in to help with presentations, documents and visual content when deadlines are tight. The role will still require basic bookkeeping capability, including Xero, expense claims and reconciliations, but the main focus is office coordination, responsiveness, stakeholder support and being able to get things done without needing constant direction. The Tasks Ahead:
- Coordinate the day-to-day running of the Perth head office, ensuring the office is organised, professional and well supported.
- Act as the first point of contact for building management, facilities, suppliers and general office-related matters.
- Manage office lease liaison, utilities, stationery, IT consumables, meeting rooms, access cards, keys, couriers and general office supplies.
- Coordinate maintenance issues, cleaning, security and basic workplace WHS administration.
- Assist with calendars, meeting coordination, travel bookings and logistics for site visits, including flights and accommodation.
- Support board and committee logistics, including compiling packs, coordinating signatures and maintaining registers of executed documents.
- Help ensure smooth communication between the Australian office and wider international teams, particularly where time zones or public holidays may create delays.
- Provide general administration support across the team and be willing to step in where needed. Executive, Communications and Presentation Support
- Provide practical executive support to senior leaders, including meeting preparation, document coordination and follow-up support.
- Assist with ad hoc PowerPoint presentations, board packs, investor materials and internal documents, particularly ahead of conferences, meetings and deadlines.
- Use tools such as PowerPoint and Canva to help create, polish and update presentation materials and branded documents.
- Work collaboratively with the communications and investor relations teams, including international colleagues, to support local presentation and document needs.
- Bring a good eye for detail, layout and presentation quality, without needing to be a formal graphic designer.
- Help keep documents, records, templates and files organised so the team can access what they need quickly. Bookkeeping and Finance Administration Support
- Support basic bookkeeping and finance administration using Xero.
- Assist with accounts payable administration, approvals, supplier records and payment run preparation where required.
- Complete expense claims, reimbursements and corporate credit card reconciliations.
- Maintain accurate documentation and support general ledger coding where needed.
- Assist with payroll administration and employee record support, noting payroll is expected to be largely outsourced.
- Ensure financial records and supporting documentation are well organised, compliant and easy to retrieve. About You You will be a practical, switched-on and adaptable person who enjoys variety and is comfortable working in a fast-moving workplace where priorities can change quickly.
- Strong office management, administration or executive support experience.
- Confidence being the first point of contact for building management, suppliers and internal stakeholders.
- A proactive style and the ability to get things done without needing to be closely managed.
- Good presentation and document skills, including PowerPoint and ideally Canva.
- A good eye for detail, formatting, layout and qualified presentation.
- Basic bookkeeping experience and confidence using Xero.
- Experience with expense claims, credit card reconciliations, accounts payable support and financial administration.
- Payroll administration exposure would be helpful, noting payroll processing is expected to be outsourced.
- Strong communication skills and the ability to work with people across different time zones.
- Flexibility around start and finish times when needed to support international operations.
- A calm, helpful and solutions-focused approach when things are busy or urgent. PLEASE NOTE. Only applicants residing in WA with full Australian working rights will be reviewed. We appreciate your interest, however applicants based interstate or overseas will not be accepted. The Benefits
- Varied roles with a strong focus on office management, executive support, presentations and administration.
- Perth head office-based position, close to public transport.
- Flexible start and finish times may be available.
- Opportunity to support senior leaders and work with teams across Australia and Europe.
- Company incentives to be confirmed.
- Hands-on role where your organisation, initiative and reliability will be genuinely valued.
- Opportunity to be part of a growing clean energy and critical minerals business. The Now This is a great opportunity for an experienced Office Manager / Executive Support person who enjoys variety, can stay calm under pressure and likes being the person who keeps everything moving. You will need to be confident with office coordination, administration and presentation support, while also being capable of handling basic bookkeeping tasks through Xero, including expense claims and reconciliations. How to Apply / Get In Touch Submit an application by clicking "Apply Now" making sure to attach a copy of your Resume addressing the above requirements (applications without one will not be considered). You will be prompted to complete a brief pre-screening assessment. From there, we will be in touch with an update on your application. If you have any questions, please contact Dani: [0499 841 722](tel:0499 841 722) who is available to chat after hours and on weekends. Candidates’ rights under the Privacy Act will be observed at all times. Apply on Kit Job: kitjobau.com/job/3r2o77