Accounts Payable Administrator (City of Perth)

An established and growing service-based organisation is seeking an experienced and detail-focused Accounts Payable Administrator to join its finance and administration team based in Perth. This is an excellent opportunity for someone who enjoys working in a structured, quick-paced environment and takes pride in maintaining accurate financial records, meeting deadlines, and supporting business operations through efficient accounts administration. Reporting directly to the Finance Manager, you will be responsible for the end-to-end administration of Accounts Payable processes while supporting compliance, reporting, and continuous improvement initiatives across the finance function. About the Role The successful candidate will be responsible for ensuring all creditor accounts and invoice processing activities are managed accurately and efficiently. You will play an important role in maintaining strong supplier relationships, supporting month-end reporting requirements, and ensuring financial records are maintained in line with company procedures and compliance obligations. This role requires strong organisational skills, attention to detail, and the ability to work autonomously while contributing positively to a collaborative team environment. Key Responsibilities Accounts Payable & Financial Administration
- Process high volumes of supplier invoices accurately and within required payment terms
- Verify invoices against purchase orders, receipts, and supporting documentation
- Maintain and update creditor account information within the accounting system
- Monitor invoice approvals and follow up outstanding documentation where required
- Prepare and process supplier payments in accordance with company procedures
- Reconcile supplier statements and resolve invoice or payment discrepancies
- Maintain accurate financial records and filing systems
- Assist with month-end and year-end accounts payable reporting activities
- Support the finance team with general administrative and clerical duties as required Compliance & Systems
- Ensure compliance with internal financial policies, procedures, and corporate governance requirements
- Maintain confidentiality and integrity of financial information and records
- Ensure accounting system records are accurate and up to date
- Assist in identifying opportunities to improve systems, workflows, and administrative efficiencies
- Support quality assurance and continuous improvement initiatives within the finance function Workplace Safety & Team Contribution
- Comply with workplace health, safety, and environmental procedures at all times
- Contribute to a positive, collaborative, and professional team culture
- Build effective working relationships with suppliers, internal stakeholders, and management
- Communicate proactively and professionally across all levels of the business
- Take ownership of workload priorities and meet required deadlines consistently About You To be successful in this role, you will demonstrate:
- Previous experience in an Accounts Payable, Finance Administration, or similar clerical role
- Sound understanding of accounts payable processes and reconciliations
- Strong data entry skills with a high level of accuracy and attention to detail
- Experience using accounting or ERP systems
- Intermediate Microsoft Office skills, particularly Excel
- Strong organisational and time management abilities
- Ability to prioritise tasks and manage competing deadlines
- Good written and verbal communication skills
- A proactive approach to problem solving and process improvement
- Ability to work independently with limited supervision while contributing effectively within a team environment Qualifications & Experience Essential
- Previous administration or finance experience
- Higher School Certificate (or equivalent) Desirable
- Certificate in Business Administration or related qualification
- Experience working within a service, construction, industrial, or operational environment What’s on Offer
- Stable full-time opportunity within a supportive team
- Professional and collaborative working environment
- Opportunity for ongoing development and career growth
- Diverse and hands-on role with broad exposure to finance administration
- Convenient Perth-based location with onsite parking available If you are a motivated Accounts Payable professional looking to join a supportive organisation where your contribution is valued, we encourage you to apply. Apply on Kit Job: kitjobau.com/job/3r40gd