Executive Assistant/Business Support Officer (Perth)

Executive Assistant/Business Support Officer We are looking for an energetic and reliable person with a can‑do attitude that likes variety and a fast‑paced environment. The Executive Assistant/Business Support Officer (EA/BSO) provides high‑level administrative, coordination, and operational support to the Director and senior leadership team within a fast‑paced industrial services business. The role is critical in enabling effective decision‑making, ensuring priorities are managed, and maintaining smooth day‑to‑day operations across executive, commercial, and operational functions. This position requires strong judgment, agility, discretion, and the ability to operate confidently in a technically oriented workplace involving projects, suppliers, customers, and internal teams. About the Role: Every day is different and the pace is fast! This role entails a broad range of duties and will suit someone who enjoys variety and multi‑tasking in a dynamic environment. This is a new position that will provide the successful candidate the opportunity to create structure and implement productive processes across the administration and business support functions. This is a full time permanent office‑based role in Bibra Lake and may require occasional domestic travel to support business activities and events. Executive & Director Support
- Manage the Director’s and other leaders’ calendars, appointments, travel, and meeting scheduling
- Act as a trusted gatekeeper, prioritising correspondence and requests
- Prepare agendas, briefing notes, presentations, and executive summaries
- Draft, review, and manage high‑level correspondence on behalf of the Director
- Coordinate confidential and sensitive matters with absolute discretion
- Follow up actions, commitments, and deadlines arising from meetings Business & Operational Coordination
- Support coordination across Sales, Service, Projects, Finance, and Operations
- Work closely with other support roles across the business
- Provide leave coverage for other support roles as required
- Assist with preparation of reports, dashboards, and management papers
- Track executive priorities, strategic initiatives, and key deliverables
- Liaise with internal managers to ensure information flow and task completion
- Support tender, contract, and commercial documentation preparation
- Support IT/HR system implementation, maintenance and administration
- Provide HR administration support for recruitment and other activities
- Support senior leaders with training organisation for staff
- Assist with HR initiatives and projects as required Meetings, Projects & Governance
- Organise internal and external meetings, including senior leadership sessions
- Take accurate minutes and manage action registers where required
- Maintain document control and version management for executive materials
- Ensure compliance with internal governance and record‑keeping standards Stakeholder & Relationship Management
- Act as a professional point of contact for external stakeholders, suppliers and partners
- Interface with OEMs, major customers, banks, advisors and professional services
- Ensure correspondence and follow‑ups reflect the organisation’s standards and priorities
- Build strong internal relationships across technical and non‑technical teams
- Provide support for marketing and industry/customer/staff events as required Administration & Office Support
- Maintain executive files, contracts and confidential records
- Assist with office processes, policies and continuous improvement initiatives
- Support HR and Finance with documentation, approvals and coordination as required
- Manage travel, accommodation and logistics for executives and senior staff
- Manage building/office maintenance/management and supplies as required
- Liaise with IT contractors to resolve IT issues and support new and existing staff About You:
- Proven experience as an Executive Assistant or Senior PA at Director / Executive level (minimum 5 years)
- Experience in an industrial, engineering, construction, energy, mining or services environment (highly regarded)
- Agile, flexible and capable of handling multiple priorities under time pressure
- Exceptional organisational and time‑management skills
- Strong attention to detail with a practical, business‑minded approach
- Strong written communication and professional presentation skills
- High level of discretion, confidentiality and sound judgement
- Ability to operate independently and manage competing priorities
- Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams)
- Desire to be part of building and maintaining a positive workplace culture
- Professional, calm and highly reliable
- Proactive and solution‑focused with strong initiative
- Full, unrestricted and current right to work in Australia
- Hold a full unrestricted WA driving licence Preferred
- Relevant business administration training/qualifications
- Experience supporting technical or operational leadership teams
- Familiarity with contracts, tenders or commercial documentation
- Confidence dealing with senior stakeholders and external partners #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rtn6l