Administration Officer - Construction (Port Stephens Council)

A great lifestyle in a treasured environment, this is life at PSC! The opportunity Supporting our Construction, Roadside & Drainage, and Roads teams, we’re seeking an Administration Officer to join our team, providing support where needed to our Coordinators across the unit. Your role will be key in coordinating and managing daily work tasks, such as acknowledgement of enquiries via email and phone with regard to activities across Construction, Roadside & Drainage, and our Roads maintenance teams. You will manage our corporate systems such as Authority and Reflect to record project costings, progress, record keeping, productivity and reporting to ensure that the integrity of the data is accurate and effectively maintained. No two days will be the same, working across the administrative function to provide support on project documents and reports, briefs, Environmental Management Plans for our Construction teams, project management plans, and legislated underground/overhead infrastructure plans. This is the perfect opportunity for a strong administrator with experience working on construction sites/projects – based at our Raymond Terrace Depot, you’ll be right amongst the day to day, sharing an open-plan office space with crews across Construction, Roads, Roadside & Drainage, Parks and Gardens, and Building Trades. This is a permanent opportunity – working full-time 35 hours / week + access to a versatile working arrangement Base Salary Range: $67,627
- $74,612 pa based on 35 hours / week + 12% superannuation + $2,464 retention allowance You will be working from Councils Raymond Terrace Works Depot A full list of the key responsibilities for this role can be found here in the position description – view the position description. Please Note: For the purpose of recruitment, the title of Administration Officer – Construction has been used to reflect the equivalent industry title. Internally the official title of this position is Facilities & Infrastructure Business Support Officer. We’re all about putting the right people, in the right role! Here’s what we’re looking for: A Certificate III and/or studying in a relevant field and/or sound proven experience in a similar role Well-developed Microsoft Office Suite skills at an intermediate level Demonstrated well-developed written and oral communication skills A high level of attend to detail and the ability to prioritise effectively Demonstrated ability to work autonomously This is life at PSC! Work/Life balance with generous leave entitlements, flexible work options and leave in lieu Long service leave when you’ve been with us for just over 5 years Health & Wellbeing leave to recharge when you need it Industry leading Paid Parental Leave accessible for all employees – regardless of how you became a parent, we offer 14 weeks that can be taken within 2 years from the birth, adoption, or long-term foster care of your child. PSCare Day available to all employees to take in addition to your regular leave entitlements Confidential support (including mental health) through our employee assistance program Award winning health and wellbeing program PSCare, Workers Health Initiative with access to a broad range of gyms in the area, and discounted health insurance Free parking on site and a convenient local shopping centre A state of the art facility, newly built less than 5 years ago with an open plan office space, training and meeting rooms, and a clean kitchen and lunch room to enjoy And lots more… Enough about us, we want to hear about you! So tell us about… Why you want this role and how it aligns with your career goals? Ready to Apply? Here’s what you need to know Applications Close: Midnight, Sunday, 24 May 2026 Contact: Melanie Burley, F&I; Administration Coordinator, on (02) 4988 0181 For information on our recruitment process, and what we look for in an application, please visit our Careers page on our website for ‘How to Apply’ To complete your online application, you will be asked to upload a copy of your resume and provide responses to questions which are based on the criteria listed in the Position Description and our organisation Values We’re a 2026 Circle Back Initiative Employer – we commit to respond to every applicant We’ve partnered with the Veterans Employment Program to support veterans finding suitable, sustainable and meaningful employment Port Stephens Council adheres to the principles of a child safe organisation and supports children and young people having safe and welcoming experience in our community, accessing our facilities and in our care We acknowledge the Worimi as the original Custodians and inhabitants of Port Stephens. May we walk the road to tomorrow with mutual respect and admiration as we care for the beautiful land and waterways together Apply on Kit Job: kitjobau.com/job/3rrup9