Admin & Front Office (Hawthorn)

About us Bentleys Victoria is a agile professional services mid-tier firm consisting of progressive accountants, financial planners, auditors, mortgage brokers as well as tax and other specialists who are committed to creating, maximising and protecting the wealth of our clients. We belong to the Bentleys network (currently ranked 12th in the AFR Top 100 Accounting Firms), have been established for over 50 years, and are continually growing. We are also members of an international association consisting of experienced, independent accounting and business advisory firms worldwide. The role We currently have a fantastic opportunity for an enthusiastic and professional Front Office and Administration Assistant. This is a full-time, in-office role, operating 8.30am – 5.00pm, Monday
- Friday. Responsibilities will include but are not limited to:
- Managing administrative operations and providing a professional, welcoming first impression
- Answering and directing incoming calls and greeting clients and visitors
- Coordinating meeting rooms, client arrivals and office presentation
- Handling incoming and outgoing mail, deliveries and couriers
- Maintaining reception, meeting rooms and shared office areas
- Ordering and managing office, kitchen, stationery and cleaning supplies
- Providing general administrative support including scanning, filing and document preparation
- Assisting with ad hoc administrative tasks and team support as required
- Contributing positively to a collaborative, professional team environment The person Ideally, we are looking for someone with:
- A passion for administration and front office, who can manage highly confidential information
- Sound experience in a reception role (experience in a professional services environment will be highly regarded)
- Excellent presentation and a bright and happy disposition with a hands-on, can-do attitude
- Strong attention to detail and the ability to work autonomously and within a team
- Excellent interpersonal and verbal/written communication skills
- Intermediate/advanced skills in the Microsoft Office suite
- The ability to multi-task and be proactive whilst delivering quality results
- The ability to prioritise and manage time effectively and efficiently
- Australian citizen or PR only
- Bonus points if you have worked in an accounting/legal practice If this sounds like the role for you, please submit your application through SEEK. Please note, only shortlisted applicants will be contacted within 14 days regarding the next phase of the selection process. Apply on Kit Job: kitjobau.com/job/3qhwyn