Program or Project Administrator (Marsden Park)

Position: Program or Project Administrator Employment duration: At least 2 years (Ongoing) Job Type: Full-time (Minimum 38 hours per week) Salary
- $76515 to $85000 + Superannuation About the Business Service Chef Pty Ltd is an Australian-based commercial kitchen equipment service provider specialising in the maintenance, repair, servicing, installation, and supply of equipment used across restaurants, cafés, hotels, aged care facilities, hospitals, airports, stadiums, and large-scale food production environments. Operating from Marsden Park, New South Wales, the business supports hospitality and foodservice clients across Australia with responsive technical solutions designed to minimise operational downtime and maintain compliance with industry standards. About the Role and Responsibilities We are seeking a Program or Project Administrator to join the team at Service Chef Pty Ltd . In this role, you will be responsible for coordinating program and operational activities, maintaining project documentation and reporting processes, and supporting the delivery of business initiatives across multiple internal teams. The position requires strong organisational and analytical skills, attention to detail, and the ability to manage competing priorities while supporting operational efficiency and project outcomes. Tasks include:
- Coordinates operational and project administration activities to support service delivery, maintenance scheduling, equipment-related projects, and business operations across the organisation.
- Maintains project schedules, service records, action logs, work orders, and operational documentation associated with commercial kitchen equipment servicing and business activities.
- Monitors project milestones, service deliverables, implementation activities, and timelines to ensure operational tasks are completed in accordance with business requirements and agreed deadlines.
- Assists in reviewing operational changes, service updates, and variations to project scope, timelines, or resource requirements, and supports preparation of associated documentation and follow-up actions.
- Responds to operational and project-related enquiries from internal teams, clients, contractors, and external service providers, and assists in resolving issues affecting service delivery and project activities.
- Prepares and distributes operational reports, service summaries, meeting documentation, project updates, and internal communications for management review and decision-making purposes.
- Works closely with management, technical staff, service technicians, suppliers, and external contractors to coordinate operational activities and support achievement of business objectives.
- Tracks operational risks, outstanding actions, dependencies, and service issues, and escalates matters requiring management attention or operational intervention.
- Coordinates with suppliers, contractors, and service providers regarding equipment servicing, installations, maintenance activities, documentation requirements, and operational deliverables.
- Collects, organises, and analyses operational and project-related information to support reporting, performance monitoring, workflow improvements, and business planning activities.
- Supports administrative and operational processes associated with equipment servicing, maintenance coordination, scheduling activities, and customer service operations.
- Assists senior management by providing administrative and operational support in relation to project priorities, workflow coordination, and ongoing business requirements. Qualifications and Other Requirements Expected from the Marketing Specialist
- A relevant AQF Diploma or higher qualification in Business, Management, Project Management, Administration, Information Technology, or another related field.
- A minimum of three (3) years of recent full-time relevant experience in a Program or Project Administrator or closely related administrative or project coordination role, including at least one (1) year of relevant experience gained within the last five years.
- Demonstrated experience coordinating operational, project, or program-related activities across multiple teams and stakeholders.
- Experience maintaining program documentation, schedules, reporting records, status trackers, and administrative systems associated with operational or project delivery activities.
- Strong organisational and time management skills with the ability to manage competing priorities and support multiple concurrent activities.
- Demonstrated ability to coordinate with internal departments, contractors, vendors, and external stakeholders to support operational outcomes and project deliverables.
- Strong analytical and problem-solving skills with the ability to review operational information, monitor implementation activities, and identify process improvement opportunities.
- Excellent verbal and written communication skills, including the ability to prepare reports, meeting documentation, operational summaries, and internal correspondence.
- Ability to work independently with minimal supervision while contributing effectively within a team-oriented team environment.
- High level of attention to detail and ability to maintain accurate records, reporting materials, and administrative documentation.
- Sound computer and administrative skills, including experience using reporting systems, spreadsheets, project tracking tools, and business software applications.
- Commitment to maintaining compliance with internal procedures, operational standards, and organisational reporting requirements. Pay: $76,515.00 – $85,000.00 per year Work Location: In person Apply on Kit Job: kitjobau.com/job/3r0cf8