Executive Assistant (City of Rockingham)

Are you an experienced administration professional who thrives in busy environments and can confidently support high-level meetings and executive teams? We are looking for organised and proactive candidates to join our team. This is a hands‑on, office‑based role, suited to someone who can manage competing priorities, maintain confidentiality and provide exceptional administrative support in a busy workplace. About the role: Working within a small, close‑knit team as part of a larger organisation, you will provide high‑level administrative support to senior stakeholders. A key component of the role involves preparing and distributing meeting agendas, attending meetings and accurately recording and transcribing minutes for executive level discussions. We need someone who is comfortable working under pressure, can manage multiple urgent tasks, and consistently follows established policies and procedures. Key Responsibilities
- Prepare, coordinate and distribute meeting agendas and supporting documentation
- Process and distribute meeting outcomes and resultant actions
- Provide general administrative support, including document preparation, filing, correspondence and data entry where needed
- Always maintain professionalism and ensure work is completed in accordance with organisational policies and procedures About You To find success in this role you would have:
- Significant administration experience in executive level support or something similar
- Good written communication and attention to detail
- Able to work in a small team effectively
- Proficient in Microsoft Office and able to learn general office systems
- Ideally a tertiary qualification in Communications, Business Administration or a related field would be highly regarded
- Proven experience taking detailed minutes Additional Requirements
- Able to work on site in the office
- Flexibility to accrue Time Off In Lieu where required
- Availability to attend after hours meetings What’s on Offer
- Opportunity to work in a respected organisation
- Supportive team environment
- Diverse and meaningful work If you are a confident and experienced administrator looking for a rewarding long‑term role, we encourage you to apply. If you have any questions, please feel free to call our friendly Drake Perth team on . Desired Skills and Experience Executive Assistant, Communications, Administrator, Minute Taking Our Commitment to Diversity and Inclusion At Drake, we are committed to fostering diversity, inclusion, and equity. While our journey is ongoing, our shared goal is to create an setting where every individual is respected and valued. We are a community that recognises the strength of diversity. Right to Work The above position is open only to applicants who have a current right to work in Australia. Applicants who do not have a current right to work in Australia will unfortunately not be considered and are respectfully asked not to apply. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rpy2l