Accounts Payable and Administration Assistant (Seaford)

Accounts Payable and Administration Assistant We are seeking a highly motivated person who has high volume data entry experience (50-100 AP invoices per day), is a fast learner, can work in a team and has a positive can-do attitude. You will need to be able to work effectively in a busy environment, by multi-tasking and managing competing deadlines. You will need to be a motivated team player who can add to a great company culture and office environment with high standards and a great attention to detail. Accounts Payable and Administration Assistant will be responsible for a range of accounts payable tasks, administration tasks and general accounting functions including reconciliations and back up support to the Accounts team. KEY RESPONSIBILITIES
- Daily Fuel Invoices – reconcile, enter in the system, match/reconcile to source documents and setup payment within terms.
- Daily and Monthly AP related Bank & GL reconciliation enquiries, monthly credit card, automated payment reconciliations
- Ensuring supplier queries (disputed invoices, payments etc) are answered in a timely manner.
- Manage Eftsure supplier setup & payment check process.
- Setup & onboard new suppliers for appropriate business checks and approvals
- Producing regular reports such as Aged Payables report for management on creditors status and highlighting issues/concerns
- Processing Supplier credit applications and record keeping
- Checking all substantive documents such BOL, Delivery Dockets, checking rebates, discounts promised by suppliers and processing all business invoices etc.
- Ensuring general expense invoices are accurately processed and in line with payment terms.
- Update and reconcile weekly bank report
- AP, resolve supplier queries.
- Ensuring Accounts Payable and Accounts Receivable functions working together
- Maintaining relationships with stake holders such as Retail Sites, Fuel Depots, Management Team, Suppliers, Carriers etc
- Control and store documentation relating to supplier pricing, rebate, discounts, contracts, tenders, purchase orders and procurement guides etc.
- Assisting with BAS, End of Year Financial Process etc
- Attend meetings such as weekly Finance meeting as A/P resource.
- Setting up bank payments via Eftsure process such as direct credit, supplier payments etc.
- Undertaking full ownership of AP Month End Process
- Working closely with finance team to ensure seamless operations.
- Undertake reconciliations in daily retail sales, merchant tender, merchant fees, GL accounts & other areas as request by Finance Manager and CFO
- Administrative & account tasks and other duties as required. QUALIFICATIONS
- Administrative data processing experience, preferably in a high-volume Commercial environment.
- Demonstrated accounts payable and administration experience
- Excellent “attention to detail” and ability to problem solve.
- Confident communication and customer service skills
- Adaptable to change.
- Ability to work in a team as well as autonomously.
- Robust proficiency in the Microsoft Office Suite of Products
- Time management skills
- Sage 300 experience preferred but not essential. Endeavour Petroleum is a family owned rapidly growing petroleum retail business which is committed to the communities and people it deals with. We are based in Seaford, Victoria. Apply on Kit Job: kitjobau.com/job/3r40g6