Fleet Administrator (Albion Park)

Harrigan Motor Group is a well-established and respected automotive business, proudly serving the Illawarra and South Coast regions. We are seeking a highly organised and detail-oriented Fleet Administrator to join our team at our Yallah location and support our growing fleet operations. About the Role The Fleet Administrator plays a key role in supporting the Fleet Manager and ensuring the smooth day-to-day administration of fleet operations. This is a full time, Monday to Friday position, offering variety, responsibility, and regular interaction with customers and internal teams. Key Responsibilities Administrative Support
- Provide day-to-day administrative support to the Fleet Manager
- Maintain accurate and up-to-date fleet records and documentation
- Manage incoming calls and emails related to fleet operations
- File, scan, and maintain digital and physical records Quoting & Pricing
- Prepare and issue customer quotes in line with approved pricing and company policies
- Liaise with internal teams to confirm pricing and vehicle availability
- Track quote status and follow up with customers to progress approvals Data Entry & Systems Management
- Enter and maintain fleet data across multiple systems and portals
- Ensure accuracy of customer and vehicle information
- Generate reports as required by the Fleet Manager Invoicing & Financial Administration
- Prepare and send customer invoices accurately and on time
- Reconcile invoices with quotes, delivery notes, and contracts
- Follow up outstanding invoices in line with company procedures Delivery Coordination
- Prepare delivery documentation and schedules
- Coordinate vehicle and accessory deliveries with customers, suppliers, and delivery coordinators
- Confirm delivery details, timelines, and handover requirements
- Ensure all delivery paperwork is completed and returned Customer Follow-Up & Communication
- Act as a key point of contact for customer enquiries via phone, online, and in person
- Follow up customers regarding quotes, deliveries, invoices, and documentation
- Provide timely updates on order status and delivery timelines
- Maintain positive and professional customer relationships About You
- Previous administration experience, ideally within fleet, automotive, or a related industry
- Strong organisational skills with high attention to detail
- Confident communicator with a customer-focused approach
- Ability to manage multiple priorities and meet deadlines
- Comfortable working across multiple systems and digital platforms What We Offer
- Full-time, Monday to Friday role (no weekends)
- Supportive and professional team environment
- Stable position within a respected automotive group To Apply: Please submit your resume and a brief cover letter outlining your experience and suitability for the role. Apply on Kit Job: kitjobau.com/job/3r3cb9