Executive Assistant (Shepparton)

Become a Part of Moira Shire Council’s Exciting Journey! Moira Shire Council is reimagining local government with fresh ideas and a passion for making a real difference in our vibrant regional community. Nestled along the stunning Murray River, our region spans from the lush Barmah Forest to lively towns such as Cobram, Numurkah, Nathalia, and Yarrawonga. Our role as a Council is to serve, support, and inspire our communities to facilitate the success of the Moira2045 Community Vision. Key Responsibilities and Functions
- Provide high-level qualified administrative support to the Director of Infrastructure and the Director of Sustainability.
- Handle day-to-day executive support including correspondence, diary management, coordination of requests and their responses, invitation responses, organization of meetings and processing expenditure reimbursements.
- Accurately prepare reports, documents and information, ensuring deadlines are met.
- Arrange internal and external meetings and events on behalf of the relevant directorates.
- Raise requisitions and process invoices where required.
- Provide a high level of customer service in resolving specialised customer enquiries.
- Assist in the preparation and maintenance of policies and procedures.
- Prepare agendas and minutes for meetings, as required.
- Undertake special projects and research to prepare reports.
- Prepare and coordinate distribution of information.
- Maintain and administer processes to ensure compliance with legislation and organisational policies.
- Act as an effective communication link between the Directors and staff, community and local service providers.
- Ensure records are created, documented, and captured into the appropriate record-keeping systems in accordance with the Records Management Policy.
- Develop and maintain strong relationships with internal departments and external stakeholders. Key Selection Criteria Essential qualifications and experience
- Extensive experience in an executive support / personal assistant role.
- Detailed experience in managing diaries and appointments.
- High-quality oral and written communication skills.
- Experience in preparing reports, briefings and taking minutes.
- Understanding of the functions of Local Government, CEO & Council. Desirable qualifications and experience
- Degree or Diploma with several years of relevant experience, or lesser office qualifications with extensive experience.
- Experience in all facets of Local Government operations. Position details Position type: Fixed-term contract (two years), concluding in June 2028. Location: Moira Shire Council, Victoria Benefits and compensation
- Above Award pay rates.
- Robust, values-based, positive organisational culture.
- Supportive and family-friendly workplace.
- Flexible work arrangements, including Work From Home.
- Extensive training and education opportunities, including an in-house leadership program.
- Superannuation information sessions with Vision Super.
- Salary packaging and novated leases available.
- Access to wellness initiatives.
- Corporate discounts at gyms throughout the shire.
- Generous parental leave.
- Up to two days paid volunteer leave within the shire.
- Cultural and ceremonial leave.
- Purchased leave options for lifestyle accommodation. Equality Statement Moira Shire Council is an Equal Opportunity Employer. We actively seek to include, welcome, and value the contributions of all people and encourage people with a disability, Aboriginal Australians, young people, and people from culturally diverse backgrounds to apply. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rq0bw