Service & Spare Parts Administrator (Singleton)

We are seeking a highly organised and proactive Service & Spare Parts Administrator to support our service operations team. This is a key role within the business, responsible for coordinating maintenance schedules, supporting field technicians, and ensuring smooth day-to-day office operations. This position suits someone who thrives in a fast-paced environment, enjoys working across multiple functions, and takes pride in accuracy and efficiency. About the Role

Reporting to the service and accounts managers, you will play a central role in coordinating service activities and providing administrative support across operations, accounts, and HR functions. Key Responsibilities

- Plan and schedule routine maintenance and allocate resources efficiently
- Liaise with leading hands and field technicians to assign jobs
- Coordinate job bookings with customers
- Compile, complete and dispatch job reports
- Engage suppliers for procurement of parts and materials
- Monitor and report on service performance metrics, identifying improvement opportunities
- Provide general administrative support to management and the wider team
- Maintain and update digital and physical filing systems
- Order and manage office supplies and equipment
- Manage incoming and outgoing mail and deliveries
- Support data entry, database management and record keeping
- Assist with onboarding current staff and maintaining HR records
- Assist with accounts receivable and payable tasks About You

You are organised, detail-oriented and confident communicating with both customers, technicians and contractors. Skills & Experience

- Proven experience in office administration, service coordination or executive assistant roles
- Strong organisational and time management skills
- Excellent verbal and written communication skills
- High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with invoicing and basic bookkeeping (MYOB experience preferred)
- Understanding of WHS regulations and compliance requirements
- Ability to multitask and prioritise effectively
- Strong attention to detail and accuracy
- Professional discretion and ability to handle confidential information What We Offer

- Stable full-time position
- Supportive team environment
- Varied role with operational involvement
- Opportunity to grow within a developing business If you are a motivated administrator who enjoys coordinating people, processes and outcomes, we would love to hear from you. Apply on Kit Job: kitjobau.com/job/3ri5c5