Retail Projects Coordinator (City of Sydney)

Sydney NSW | Administration & Office Support Full time | $80,000 – $88,000 per year About POP MART POP MART is one of the world’s fastest-growing pop-culture and designer-toy brands, with 550+ stores and 2,300 Robo Shops across 30+ countries. As we continue to expand across Australia and New Zealand, we are seeking a Retail Projects Coordinator to join our regional Sydney team. About the Role This role supports the rollout of new stores and Roboshops across ANZ, working closely with the Country Head and cross-functional teams to coordinate projects and support expansion planning. You’ll be responsible for tracking timelines, coordinating internal and external stakeholders, and supporting decision‑making through reporting and market insights. It’s a hands‑on role that combines project coordination, business operations, and retail support, ideal for someone who enjoys working across multiple priorities in a fast‑paced environment. Key Responsibilities Project Coordination
- Coordinate timelines and progress tracking for current store and Roboshop openings
- Prepare project plans and support kick‑off meetings
- Track milestones and follow up with internal teams and vendors
- Support coordination with landlords, contractors, and internal stakeholders Retail & Market Support
- Support research and assessment of potential store locations
- Gather data and assist in preparing market insights and basic analysis
- Monitor store rollout progress and maintain accurate reporting Business Reporting & Coordination
- Compile weekly sales and business performance reports
- Maintain updated store opening and project tracking reports
- Support internal reporting and stakeholder updates
- Submit payment applications through NetSuite
- Coordinate financial documentation including rent, insurance, and operational expenses
- Maintain accurate records and documentation Contract & Compliance Coordination
- Coordinate contract submissions and internal approvals
- Liaise with legal teams for contract processing
- Maintain organised document and contract records Cross-Functional Communication
- Work closely with retail, finance, legal, and engineering teams
- Support alignment between ANZ teams and HQ stakeholders
- Assist in coordinating updates for leadership About You
- Experience in project coordination, retail operations, or business support roles
- Exposure to retail, property, or multi‑site environments is advantageous
- Strong organisational skills with ability to manage multiple timelines
- Comfortable coordinating across teams and following through on tasks
- Ability to prepare clear reports, summaries, and data insights
- Proficient in Excel and business systems; ERP experience (e.g. NetSuite) is a plus
- Experience handling financial documentation, invoices, or budgets
- Strong communication and stakeholder coordination skills
- High attention to detail and strong follow‑through
- Proactive, reliable, and comfortable in a fast‑paced environment Location Sydney CBD (Australia Square) Salary & Benefits
- $80,000 – $88,000 + Super + Annual bonus
- Hybrid working arrangement (4 days in office, 1 day from home)
- CBD office with strong transport access and facilities
- Career growth opportunities as POP MART expands across ANZ To Apply Please submit: Applicants must be based in Australia with full working rights. To ensure all applications are reviewed fairly, we kindly ask that candidates apply directly through this advertisement rather than via direct messages. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rrsvq