Assistant Facilities Manager (City of Sydney)

Location: Sydney CBD, Land of the Gadigal people About The Role As a CBRE Facilities Manager, you will manage a team responsible for overseeing building operations and maintenance for a facility, campus, or portfolio of small to medium sized buildings. This job is part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You’ll Do
- Reports directly to the ANZ Hub Lead with responsibility for overseeing and/or coordinating maintenance/repair work assignments performed by technicians, vendors and contractors performing property maintenance and soft services across the portfolio.
- Responds, interfaces with client to understand their inquiries and feedback, ensures timely and quality service delivery to clients, and follows up with clients to improve satisfaction.
- Performs daily inspection within a corporate office for amenities cleanliness and to provide comfortable ambiences for occupants, keeping a keen eye on workplace safety.
- Proficient in raising and closing work orders and building management requests using a Computer Maintenance Management System.
- Supports the FM team on reviewing periodic reports including financials, accruals, and explaining variances.
- Assists in the preparation of operating and capital budgets.
- Sets up and sets down events, including business coordination and AV vendor planning.
- Assists in preparing monthly Key Performance Indicator reports.
- Manages utility trackers and identifies operational cost‑saving initiatives.
- Processes monthly invoices to ensure timely payment to vendors.
- Obtains and compares quotations, provides business justification to clients for approval, and supports creating and issuing purchase orders to vendors in a timely manner.
- Handles move and churn activities and updates floor plans.
- Conducts and implements regular vendor performance management, maintaining and developing good relationships with vendors and building management.
- Reviews service agreement contracts and develops standard operating procedures for site operation.
- Supports the FM team/procurement in developing scopes of work, obtaining necessary vendor setup forms, and documentation.
- Manages inventory such as water filters, face masks, and work tools.
- Supports meeting room setup. What You’ll Need
- Minimum of five years of related experience and/or training. Associate degree or bachelor’s degree preferred with a focus on business or management areas. Prior vendor supervisory experience preferred.
- Facility Management certification preferred.
- Good knowledge of workplace safety, including risk assessment, method of statement, and safety data sheets.
- Excellent written and verbal communication skills, strong organizational and analytical skills, and an ability to provide efficient, timely, reliable, and courteous service to customers.
- Ability to effectively present information and respond to sensitive issues.
- Ability to respond to workplace incidents.
- Solid knowledge of financial terms and principles for operation and capital expenditure budgeting.
- Ability to comprehend, analyze, and interpret service agreement documents and solve problems with advanced analytical and quantitative skills.
- Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet; ability to use a Computer Maintenance Management system for work orders, building management requests, invoicing, and purchase orders.
- Working knowledge of architectural office layout plans, leases, sourcing contracts, and related documents. #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3ruah6