Property Acquisition Associate (City of Sydney)

About the Role We’re looking for a highly organised and detail-focused Property Acquisitions Asssociate to support our Buyer’s Agent through every stage of the property acquisition process. You’ll help manage documentation, coordinate stakeholders, track contract dates, and ensure each deal moves from shortlist → offer → contract → settlement without delays. This is a hands-on, in-office role suited to someone who enjoys structure, precision, and working in a quick-paced real estate investing environment. Responsibilities Acquisition Support
- Actively assist in researching, shortlisting and sourcing investment-grade properties
- Proactively liaise and negotiate with selling agents to secure favourable outcomes
- Present well-researched property opportunities to clients, supported by analysis and insights
- Ensure property documents are accurately uploaded, correctly filed, and consistently organised
- Maintain, update, and ensure accuracy of all due diligence checklists and templates
- Apply AI tools to streamline workflows, save time, and continuously improve productivity Settlement Support
- Proactively liaise with clients, brokers, conveyancers, solicitors, and property managers to ensure a seamless settlement process
- Coordinate building & pest inspections and insurance in line with contract conditions
- Track and manage all key contract dates, conditions, cooling-off periods, and settlement milestones
- Ensure settlements progress smoothly, accurately, and on schedule
- Maintain clean, accurate naming and structured storage of all settlement documentation
- Keep CRM records updated in real time to reflect progress and key actions Client & Executive Support
- Prepare documents for strategy and acquisition meetings
- Draft clear and professional client emails and updates
- Assist with calendars, follow-ups, and workflow management
- Provide general support to the Buyer’s Agent Qualifications We’re looking for someone who is:
- Passionate about property and investing
- Highly organised, reliable, and detail-oriented
- Tech-savvy and quick to learn new systems
- Comfortable using AI tools to improve workflow
- Calm under pressure and able to manage competing deadlines
- Confident working with checklists and structured processes Preferred Skills
- Experience in real estate admin, sales admin, PM, or PA roles
- Experience in property investing Pay range and compensation package
- $70K – $90K Base + Uncapped Comms | OTE: $120k
- $150k
- Ongoing training in cutting-edge property analytics, AI, and modern investment technologies
- Opportunity to take your career to the next level very quickly How to Apply Please email your resume to: Subject Line: Your Name
- Property Acquisitions Associate #J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rw87j