Executive Assistant City Of Banyule, City of Banyule

Job Overview

Position: Executive Assistant to Divisional and Clinical Services Directors

Location: Mercy Hospital for Women, Heidelberg

Employment Type: Permanent, full time with ADO

Hours: Monday to Friday business hours

Salary: $74,448.40 – $82,305.60 (+ superannuation) dependent on experience

Key Responsibilities

Provide high‑level administrative and operational support to the Women’s and Children’s program directors including travel arrangements, diary management, agenda preparation and meeting coordination.

Manage complex and dynamic diaries, appointments and correspondence for senior leaders.

Act as a primary point of contact for internal and external stakeholders, providing courteous and efficient service.

Assist in the planning and execution of strategic projects and initiatives, ensuring deadlines are met.

Support the development and maintenance of accurate and up‑to‑date schedules, reports and documentation.

Qualifications & Skills

Proven experience as an Executive or Personal Assistant in a healthcare or complex organisational environment.

Strong organisational and time‑management skills with keen attention to detail.

Excellent written and verbal communication skills at all levels.

Proficiency in Microsoft Office 365 suite and ability to quickly learn current technologies.

Ability to work independently with minimal supervision.

Resilient, compassionate and capable of fostering respectful relationships.

Experience working within a healthcare setting.

Required Documentation

Current Police Record Check.

Working with Children Check.

Proof of vaccination status consistent with public health orders and Mercy Health’s policy (including but not limited to COVID‑19 and seasonal influenza).

Equal Prospect Statement

Mercy Health is an Equal Chance Employer. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all ages, sexualities, genders, abilities and cultural backgrounds. We acknowledge the Wurundjeri Woi-wurrung peoples, traditional custodians of the land on which our head office is based, and pay our respects to Elders past and present.

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