Finance and Administration Manager (Hilton)

About IoTics

Our core mission is to help Australian industrial businesses be more sustainable through smart, connected automation. Our core objective through the work that we do is that our reputation fuels our pipeline, sustainability defines our impact, and success is shared across the entire team. We're collaborative, curious, and committed to doing things creatively. If you're looking for a workplace where your contribution matters, your ideas are valued, and your growth is supported, you've found it. About You and the Role

We’re seeking a Finance & Administration Manager to join our team in a full-time, office-based role, working closely with our leadership team to help drive strong financial discipline, operational excellence, and business performance. This is an exciting opportunity for someone who wants more than just a traditional finance role. We’re entering a new chapter as a business, building on 10 years of hard-earned lessons, growth, and ambition. We’re looking for someone who brings fresh thinking, strong drive, and the confidence to challenge the status quo, while also being excited to be challenged themselves. You’re proactive, adaptable, energetic, and thrive on variety. You love bringing structure, clarity, and momentum to a busy environment. You’re confident across finance and administration, highly organised, people-focused, and not afraid to roll up your sleeves and get involved wherever needed. This is a hands-on role with ownership of day-to-day finance and administration, while also playing an important part in forecasting, reporting, operational support, and helping shape business performance and direction. You’ll report directly to our COO and work closely with the wider team to help keep the business running smoothly, efficiently, and sustainably. This role is ideal for someone who wants to make a genuine impact, grow alongside the business, and be part of something with purpose, ambition, and the opportunity to make a meaningful difference. Why Join Us?

Because we believe excellent people want more than just a payslip and another repetitive job. You'll join a business where you can: ✔ Advance your career quickly through exposure you simply won't get elsewhere ✔ Wear multiple hats and expand your technical, leadership, and client-facing skills ✔ Work on genuinely interesting industrial projects across multiple industries ✔ Influence outcomes, challenge ideas, and help shape our journey ✔ Learn from experienced engineers, technicians, and industry specialists ✔ Access ongoing training, development, and growth opportunities ✔ Be part of a strong culture that values family, teamwork, trust, and having fun We work hard, support each other, and celebrate success together. That means monthly team recognition, social events, quarterly off-site team challenges, genuine camaraderie, and a workplace where people actually enjoy coming to work. Key Responsibilities
- Own day-to-day financial operations, ensuring accuracy, timeliness, and solid financial discipline
- Manage accounts payable and receivable, maintaining clear visibility of cash flow and commitments
- Oversee invoicing and payroll processes, ensuring consistency, accuracy, and compliance
- Maintain financial records and support month-end processes and reporting
- Prepare regular financial reports and provide clear insight into business performance
- Support cash flow management and forecasting to assist decision-making
- Ensure compliance with financial obligations, including tax and regulatory requirements
- Identify risks, maintain strong controls, and contribute to continuous improvement of processes
- Support workplace operations through effective administration of office requirements, team logistics, and onboarding coordination
- Assist with marketing efforts including drafting social media posts and coordinating content
- Pitch in wherever needed — no task is too big or too small! Essential Capabilities and Experience
- Previous experience in a similar administration and finance role
- A minimum of 5 years of admin/finance support experience is required
- Highly proficient using Office365 and cloud-based platforms (Xero, CRM, etc.)
- Excellent communication and organisational skills
- Highly organised, strong attention to detail, and accountable
- Ability to work independently, proactively, and manage competing priorities
- A genuine "can-do" attitude and willingness to support the team in any way
- A current driver's licence
- Permanent residency is required for this position Our Offer to you
- Full-time permanent role with clear ownership and impact
- A collaborative, supportive & respected team culture
- Flexibility, autonomy, empowerment, and support
- Strong prospect to learn, grow, and develop your career
- Monthly and quarterly offsite team-building events and challenges!
- Diverse, challenging, and rewarding work environments
- Very modern workspace including team-retreat lounge, games and quiet-zones
- Employee Assistance Program This is an opportunity to step into a trusted, business-critical role and play a key part in strengthening financial discipline and supporting continued growth. Build Something Bigger With Us

If you want a role where you can grow faster, contribute more, have real influence, and genuinely enjoy the journey, we'd love to hear from you. Please send your expression of interest by email to: *******@iotics.com.au Please attach your cover letter (specific to this role) and an updated resume. Essential Requirements:
- Valid C-class driver's license.
- Applicants must hold an Australian working VISA. Apply on Kit Job: kitjobau.com/job/3q0d2n