Paralegal/Administration Officer (Broadway)

Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and creative university, ranked by the Times Higher Education as Australia's top young university, and located centrally in one of the world's most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow. About the Team The position sits within the Legal team in the Office of General Counsel (OGC), which is led by the General Counsel and Executive Director, Risk & Compliance. OGC is part of the Vice-Chancellor and President's portfolio. OGC comprises three teams: Legal, Risk & Insurance and Compliance. These teams are responsible for:
- Providing legal services and managing legal risk across UTS
- Supporting the identification and management of institutional risks and handling insurance-related matters, and
- Assisting the University Council and Leadership Team to meet their governance and regulatory compliance obligations. This structure enables the OGC to contribute as a strategic adviser to stakeholders across UTS. About the Role The Paralegal/Administration Officer provides general paralegal, administrative and operational support to the Legal team within the Office of General Counsel (OGC). If successful in applying for this role, you will be responsible for:
- Conducting legal research and assisting with preparing legal advices, agreements, and court-related documentation under supervision.
- Supporting the management of legal matters by triaging requests, coordinating subpoena responses, liaising with stakeholders, and maintaining legal records and precedents.
- Providing secretariat support including preparing agendas, taking minutes, and following up on action items for the OGC.
- Delivering administrative and operational support such as diary management, event and seminar coordination, record management, and day-to-day office support.
- Contributing to continuous improvement initiatives and assist with projects to enhance OGC processes, efficiency, and service delivery. With examples, please outline within your Cover Letter, how you meet the following key selection criteria: 1. Ability to liaise effectively with multiple internal and external stakeholders in a large and complex organisation. 2. Knowledge of legal databases and resources desirable (knowledge of ServiceNow is desirable). 3. High level of computer literacy and technical aptitude, including demonstrated experience using Microsoft Office applications (spreadsheets, project management tools and presentation software) and ability to use different software 'business tools' (e.g., ServiceConnect and Protecht or similar software) as well as high-level word-processing skills. 4. Demonstrated initiative, flexibility, personal integrity and accountability, commensurate with position level. 5. Completion (or close to completion) of a Bachelor level qualification in a related field (i.e., legal studies or any other equivalent qualifications) or an equivalent combination of experience and/or education/training. Remuneration & Benefits Base Salary Range: $85,165
- $97,429 pa (HEW 5) This role attracts 17% superannuation (pension) in addition to the base salary. UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities. This position is part time (FTE 0.8, 28 hours a week) and appointment will be made on a continuing basis. How To Apply Please click the Apply link to be taken to the UTS website. Here you can download:
- full details of the application process;
- a copy of the position statement; and
- information on remuneration, benefits, terms and conditions Please ensure that the file name for each document submitted includes IRC339560 and your name. Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at ***********@uts.edu.au Closing Date: Thursday, 11th June 2026 at 11:59pm (AEST) Applicants must have current and valid work rights in Australia. UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors. We appreciate your role in upholding the standards and behaviour expected of our community. Accessibility Please note: If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact ***********@uts.edu.au for assistance. At UTS, the concepts of equity and social justice are key to our core and purpose
- we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines. Apply on Kit Job: kitjobau.com/job/3qqisg