Finance & Service Operations Administrator (Tullamarine)

Adecco’s Corporate Services Team is recruiting on behalf of one of the world’s biggest suppliers of equipment & machinery for the F&B; and Pharmaceutical sectors.

About Us Their portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Used across diverse industries, they enhance the sustainability and efficiency of production processes globally. They provide a broad range of industrial technology, equipment and service solutions across multiple sectors, supporting customers with specialised systems, process solutions and technical expertise.
- Work arrangement: Hybrid
- Role type: Permanent

Responsibilities Service Operations:
- Open and manage service jobs in our ERP system, ensuring correct linkage to machine serial and project numbers.
- Maintain comprehensive job registers and documentation, including service reports and hours worked.
- Reconcile service report hours with timesheets and payroll files weekly; investigate and resolve discrepancies.
- Collaborate with spare parts and service coordinators to allocate parts and manage picking lists.
- Capture all incidental job costs (freight, expenses, travel, allowances) for accurate invoicing.
- Assist with service quotations and prepare pro forma invoices.
- Ensure timely closure of all service and workshop jobs in the ERP system. Financial & Job Costing:
- Open and manage service jobs in our ERP system, ensuring correct linkage to machine serial and project numbers.
- Maintain comprehensive job registers and documentation, including service reports and hours worked.
- Reconcile service report hours with timesheets and payroll files weekly; investigate and resolve discrepancies.
- Collaborate with spare parts and service coordinators to allocate parts and manage picking lists.
- Capture all incidental job costs (freight, expenses, travel, allowances) for accurate invoicing.
- Assist with service quotations and prepare pro forma invoices.
- Ensure timely closure of all service and workshop jobs in the ERP system. Inventory & Project Management:
- Liaise with workshop and warehouse teams for exchange units and correct job costings.
- Link service jobs to relevant projects and machine serial numbers in ERP.
- Identify process inefficiencies and recommend improvements, especially around cost capture and automation. Collaborate with supply chain and procurement to resolve PO, invoice, and goods received challenges. Your Profile
- Degree / Diploma / Certificate in Finance, Accounting or Business Administration, or related field; or equivalent work experience.
- Hands-on experience in job costing, invoicing, and financial reconciliation within a service or workshop workplace.
- Proficiency with ERP systems (preferably Axapta, SAP, or equivalent).
- Advanced Microsoft Excel skills for data analysis and reporting.
- Strong knowledge of financial processes, including cost allocation, payroll/timesheet reconciliation, and inventory adjustments.
- Proven ability to work collaboratively across finance, service, workshop, and supply chain functions.
- High attention to detail and accuracy.
- Excellent organisational and time management skills.
- Problem-solving mindset and adaptability. Clear communication and collaboration skills. Some of The Benefits:
- A competitive remuneration package, commensurate with experience
- Eligibility to participate in the global bonus scheme
- Opportunities for professional growth and career advancement
- Free car parking Generous leave options Contact Should this role interest you, do click on 'Apply Now" and feel free to reach out to Sebastian Freeland (Principal Consultant, Accounting & Finance) at or +61 420 240 853. Apply on Kit Job: kitjobau.com/job/3rm5qo