Distribution & Shipping Assistant Wakefield Regional Council

Reference: P8JOB6006 |Specialist area: Administration |Sector: Transport & Logistics

Our client is looking for a highly organised Distribution & Shipping Assistant to join their busy Supply Chain team in Wakefield. This is a outstanding prospect for someone with robust administrative skills and attention to detail to support both distribution and international shipping operations. The business is well established and still has a family feel and happy working culture where employees stay working there for decades. It really is a great place.

The Role

You will play a key part in ensuring customer orders are delivered on time and shipments are coordinated efficiently. Working closely with internal teams and overseas partners, you’ll help maintain high service levels while supporting smooth day-to-day logistics operations.

Key Responsibilities

Distribution & Customer Deliveries

Schedule and coordinate customer deliveries

Create and manage Goods Received Notes and resolve queries

Process and invoice customer dispatches

Raise proforma invoices and liaise with trade customers

Reconcile credit notes and maintain accurate records

Maintain digital and physical filing systems

Support stock control and year-end stock takes

Process sample requests and update stock systems

Shipping & Logistics Coordination

Liaise with overseas offices, agents, and factories to meet shipment deadlines

Monitor purchase order timelines and manage any delays or changes

Ensure all shipping documentation is accurate and completed on time

Coordinate container loadings and optimise shipment efficiency

Prepare shipping invoices and manage FOB documentation

Maintain and update shipment records and internal systems

Check and prepare payments to suppliers and freight forwarders

About You

Strong Excel skills with good knowledge of Word and Outlook

Highly organised with excellent attention to detail

Confident communicator, able to liaise with internal teams and international partners

Able to manage multiple tasks and meet deadlines

Previous experience in logistics, shipping, or administration is desirable

Qualifications

Minimum of 5 GCSEs (or equivalent), including Maths and English (Grade C/4 or above)

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