Administration Assistant Warrnambool

Support a thriving retail centre in a pivotal admin role

Join a close-knit, collaborative team – full training & mentoring provided.

Warrnambool – Land of the Gunditjmara people.

We have an exciting opportunity for a proactive Administration Assistant to join our highly regarded Retail Property team at Gateway Plaza, Warrnambool. This is a key support role working closely with the Centre Manager. You’ll play an integral part in the smooth day‑to‑day operation of the centre, providing high‑quality administrative support and assisting across a range of retail property activities and projects.

Responsibilities

Managing centre administration, including tenant communications, lease administration, and general office support

Assisting with contractor coordination for minor repairs and maintenance works

Acting as a key point of contact for supplier, tenant, and customer enquiries

Processing accounts payable invoices, expense reimbursements, and following up outstanding arrears

Maintaining accurate tenant records, including sales, insurance, and lease details within internal systems

Preparing and distributing weekly leasing and performance reports for clients

Qualifications

Previous administrative experience in a rapid‑paced office workplace

Excellent communication and customer service skills, with the ability to build relationships with a broad range of stakeholders

High attention to detail and accuracy in data entry and reporting

Robust organisational and time‑management skills, with the ability to prioritise competing tasks

Intermediate IT skills and confidence in learning new systems quickly

Benefits

Structured career development to support you and explore your learning potential and career goals

A wide range of corporate discounts and wellness benefits

You’ll form an integral part of an enormously successful team who outperform in the market year on year

EEO Statement

We are striving to remove barriers and improve the employment prospects of people with disability or long‑term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

Please note the successful applicant will be required to undertake pre‑employment background screening by our external third‑party provider.

J-18808-Ljbffr Apply on Kit Job: kitjobau.com/job/3rcnw2