Executive assistant/human resources (Port Melbourne)

EXECUTIVE ASSISTANT / HR & OPERATIONS COORDINATOR Melbourne – Flexible / Hybrid Potential Full Time We are a quick-growing Australian business group operating across food, hospitality, retail supply and service-based industries. We are looking for a highly organised, capable and proactive operator to work directly alongside ownership and help support rapid growth behind the scenes. This is not a standard admin role. We need someone who can wear multiple hats, solve problems independently, keep operations organised, and help bring structure to a business moving quickly into its next stage of expansion. The ideal candidate is calm under pressure, highly trustworthy, detail-oriented, and capable of handling confidential information professionally. Key Responsibilities:
• Executive support to directors and senior management
• Inbox and calendar management
• Recruitment coordination and onboarding
• Payroll assistance and HR administration
• Staff documentation, contracts and compliance
• Scheduling meetings and operational coordination
• Liaising with suppliers, contractors and team members
• Assisting with systems, procedures and workflow organisation
• Handling confidential business matters discreetly
• Supporting multiple projects simultaneously Ideal Background:
• Experience as an Executive Assistant, HR Coordinator, Office Manager or Operations Coordinator
• Strong administration and organisational skills
• Experience with payroll, rostering or HR systems preferred
• Excellent communication skills
• Ability to work autonomously and think ahead
• High level of professionalism and discretion
• Hospitality, retail, logistics or fast-paced SME experience highly regarded What We’re Looking For: We are looking for a genuine operator — someone reliable, adaptable and switched on who enjoys helping businesses scale and stay organised. This role has the potential to grow significantly for the right person as the businesses continue expanding. Competitive salary negotiable based on experience. To apply, please send your resume along with a short introduction explaining your background and why this role interests you. Apply on Kit Job: kitjobau.com/job/3qir8n